For longer-term projects and goals, it can be difficult to keep yourself motivated and focused. These weekly meetings, which you can hold by yourself or with any other stakeholders, can help you check in, make sure you are allotting the appropriate time and resources, and allow you to deal with any problems that might come up.
The Purpose of A Weekly Project Progress Report
Begin your weekly project progress report with a reminder of what you set out to achieve and why. Keep your eyes on the prize. What do you want to achieve, why, and how have you moved forward?
Often, when you start working on a goal or project, you don’t know the best way forward. At some point, you just have to pick something to do, see how it works, and learn from your successes and failures. As you try new tasks, a more straightforward path to your goal becomes clearer.
But this won’t happen unless you are willing to monitor your progress and realistically assess your progress. Ask yourself:
- What do I want to achieve? Describe your ideal outcome.
- Why am I trying to achieve this? Describe the benefits achieving your goal or completing your project will bring.
- What have I achieved so far? How much closer are you to achieving your goal or completing your project? What milestones and deliverables have you hit?
- What do I need to do next week? Define your next actions based on where you are now.
- What problems am I facing and how can I solve them? Have you run into any obstacles that need to be dealt with? What can you do to mitigate the problem?
By staying conscious of your progress and monitoring where you might get stuck, you can keep executing your plan.
Conduct Quarterly/Annual Business Reviews
Weekly project progress reports keep you focused on the daily tasks you need to complete to achieve your goal or finish a project. Sometimes, you have to take a step back and look at the bigger picture. How is your business doing overall?
By conducting quarterly and annual business reviews, you can evaluate your strengths and weaknesses, your best sources of clients, and whether you’ve consistently hit your benchmarks month after month. You can also review your least efficient activities and find ways to either improve, delegate or eliminate them.
Answer these questions to determine your business health:
- How many clients did you have last quarter/year?
- What is your ratio of clients to leads? (How many leads converted into clients?)
- Where did your clients come from? How many referrals did you receive?
- Which marketing tactics were most/least effective? Which can you do more of? Which can you eliminate?
- Have you hit your income goals?
- What were your expenses for last quarter/year? Can you cut anything out?
- How consistent are your sales numbers and revenue month over month?
Once you know these answers, decide on an action plan to increase the marketing that is working while decreasing your expenses and wasted resources. Set new goals if things aren’t going as well as you would like and brainstorm new ways of achieving those goals.